Notes from meeting prepared by Colleen Cain appear in bold.

North Alabama Chapter of the

American Society for Training and Development (ASTD)

Board Meeting

Thursday, February 7, 2008, 11:30 am to 12:30 pm, ASI

AGENDA

I.         Call to Order   Colleen Cain Buckner

II.        Review and approve minutes, Marsha Dollarhide

            Presented and approved with corrections.

III.       Treasurer’s Report, John Hightower

            Presented and accepted. John gave checkbook balance only.

            a.         New IRS Reporting

John noted that in previous years we were not required to submit reports if our income was under a certain amount. He wanted the Board to know that as soon as the IRS sends the forms we will be required to provide a non-financial report. He will give us more details when that occurs.

            b.         Financial Review Committee

John reminded Colleen that she needs to appoint the third committee member. The committee includes Amy, as past president, Colleen as president-elect and one additional member. Colleen promised to do that by next week and let the Board know

IV.      Membership, Mike Crossley

            a.         Member list purge

The Board walked through the list and purged approximately 30 names.

            b.         Charges for mailing list

The Board agreed to charge $50 for members and $75 for non-members. We also agreed that John could sell the mailing list to anyone if their request was training related. If it was non-training related or if he had any concern regarding the sale he would bring it before the Board before agreeing to sell it.

            c.         Membership directory distribution date

Mike agreed to distribute the directory by April 1 via email. If there is no email address he will forward a hard copy to the member.

V.        Communications, Mike Jones

            a.         Newsletter

Mike said he would produce a newsletter for this quarter and subsequent quarters for the rest of the year. John asked him to provide a PDF copy for the website and requested he covert other newsletters currently on the site to a PDF format.

            b.         Reminder cards

The Board gave Mike the okay to send out this month’s card as he previously submitted. John noted that the months he sends a newsletter it should contain the month’s program information on the back thereby eliminating the need for that month’s reminder card.

VI.      Programs, Lucy Gardner

            a.         February Meeting

The Board agreed to use the Round Table format for the February meeting. We also agreed we would ensure that a least one Board member sat at each table and served as facilitator for the discussion. Colleen requested to facilitate a portion of the meeting to solicit feedback from members on what they wanted to gain from the monthly meetings and ideas on programs, both regular and special.

Colleen asked for flip charts to be provided for this meeting. Amy volunteered 2, John 1 and Lucy said she would ask the RFCU for at least one. Colleen will send an email reminder the day before the meeting.

            b.         Subsequent meetings

Lucy agreed to provide the Board with a written copy of the proposed programs for the rest of the year by tomorrow, February 8 to allow us time to review and approve the schedule.

VI.      Member Relations, Kathy Ciliax

VII.     Old Business

            a.         Job Descriptions

John asked everyone to please review all of the job descriptions, particularly their own and give him feedback. He also asked that this item be maintained on the agenda as Old Business.

Amy asked that those of us filling Board jobs next year and beyond look closely at the duties of all the jobs and ensure they can fulfill them.

VIII.    Next Board Meeting: March 6 at ASI

IX.      Adjourn