North Alabama Chapter of ASTD, Inc.

Board Meeting Minutes

January 25, 2008

Special Board Workshop

The board met at Analytical Services, Inc. located in Research Park. The following board representatives were present: Georgia Wertman, (President), Colleen Cain Buckner (President-Elect), Amy Heard (Past President), Marsha Dollarhide (Secretary), John Hightower (Treasurer), Mike Crossley (Membership), Lucy Gardner (Programs-Elect), and Kathy Ciliax (Member-at-Large). Absent: Melodie Wade (Programs), Mike Jones (Communications)

Call to Order

Georgia called the meeting to order. The December 2007 board meeting minutes were read by Amy and approved by consensus. The minutes were edited to state “adjustments to the proposed budget for 2008 will be presented in January”.

Treasurer’s Report

John presented the draft annual chapter budget for 2008. Minor adjustments to the proposed budget were discussed. Adjustments made included an increase to the “Credit Card Expense” category to equal $150 and an expense category entitled “Presenter” was substituted for “Gift to Presenter” with a $50 budget allocated. Totals will be adjusted to reflect the impacts of these changes. Board members accepted the 2008 budget, as edited.

Committee Reports

            Membership

·   # Local Members                           80

·   #National & Local Members         20

·   Total Local Members                   100

·   New Members                               0

·   Mike will provide chapter marketing flyers at each meeting. Guests will be introduced by their hosting member during the monthly meetings. Mike will follow up with national regarding marketing collateral specific to national ASTD membership and subsequently make available for potential members and guests. John and Mike will begin gathering guest names and entering them into our chapter database.

·   Georgia took an action to add a board review of the Membership Directory to the February board meeting agenda.

Communications

·   No report.

·   Marsha took an action to meet with Mike regarding the processes and application software templates available for use in publishing our chapter newsletter.

·   A request for meeting notice publication in the Huntsville Times was also made

Programs

·   The board agreed on the following 2008 theme: “Training and Development in 2008 and Beyond”

·   Kathy took an action to contact Lucia Cape of the Huntsville/Madison County chamber to seek a speaker on “BRAC Impacts to Organization Development in our region”.

·   Lucy shared the programs planned for the next couple months:

o   March Servant Leadership, VP & CEO of Sunbank

o   April Facilitated Roundtable Discussions – The Omni Team (Lori King Taylor & Carolyn Lord)

·   Lucy took an action to secure the 2008 Board of Directors contact listing.

Member Relations

·   Kathy has received the templates for meeting and customer feedback and is prepared to start collecting and analyzing data and sharing reports.

Old Business

·   John has requested the POC for updating our Membership dues with national ASTD, so that renewal communications include the current dues structure.

·   2008 Board members need to familiarize themselves with the CORE requirements.

·   Monthly chapter meetings have been moved to RFCU on Wynn Drive.

New Business

·   An updated draft of Board Member position descriptions was reviewed and discussed for clarity and minor edits were made.

·   Our chapter website is provided by HIWAAY internet service provider.

·   Georgia will send our 2008 Chapter plan, including goals to board participants.

·   Amy will submit the chapter CORE report to meet the January 31^st deadline.

·   2008 Special Event format ideas, potential keynote speakers and dates were discussed

·   The next board meeting is scheduled for February 7^th at 11:30 a.m. at ASI in Research Park.

Respectfully submitted by:

Marsha Dollarhide

Secretary