North Alabama Chapter of ASTD, Inc.

Board Meeting Minutes

April 12, 2007

The board met at the Adtran, Inc. located in Research Park. The following board representatives were present: Amy Heard (President), John Hightower (Treasurer), Gloria Stover (Past-President), Marsha Dollarhide (Secretary), Dianne Johnson (Communications Chair), Mike Crossley (Membership Chair), Melodie Wade (Programs) and Colleen Cain (Member-at-Large).

Call to Order

Amy called the meeting to order. The March board meeting minutes were approved.

Treasurer’s Report

The February year-to-date Cash Flow Report was presented and approved. March receipts, estimated at $320, were not included in this report.

An invoice for Web hosting for services from May 2006 through December 2007 for $237.50 was received.

The 2007 projected budget was revised to include the aforementioned Web site hosting expense and approved through consensus.

Committee Reports

            Membership: Mike Crossley reported the current ASTD membership list was distributed to all board members during the week of March 01.

Current membership consists of: - 51 local chapter members

- 21 national and local members

- 72 Total

Ken Owens was noted as a new member..

Mike handed out the current New Member Brochure and ideas for updating it were suggested.

            Communications: Dianne confirmed the meeting postcard reminders are to be mailed Friday, April 13. Emails will also be sent on April 13 and 20. John will continue to handle the final email on the day before meetings, in coordination with the meeting headcount.

John requested the April newsletter be converted to a pdf file and sent to him for uploading to our chapter website.

            Programs: Future programs were discussed. Please see Attachment A for update.

Discussion regarding a Fall Train-the-Trainer workshop was held, with a New York Times representative identified as a potential keynote speaker.

Gloria will share the history of chapter special events, including Train-the-Trainer workshops with Melodie.

Colleen Cain volunteered to chair the 2007 Train-the-Trainer event. August 4^th was identified as a tentative date.

Melodie will propose a different December meeting date, after researching the availability of facilities.

            Member Relations: Colleen provided sample surveys from last year’s monthly program, as well as the overall membership survey.

It was determined the survey content is still relevant, with an edit to include volunteer speaker(s).

Summary survey reports were requested during each monthly board meeting.

Colleen is researching Monkey Survey, as well as other electronic survey means.

Old Business

·   Prior board minutes were reviewed to verify approval to purchase 500 each letterhead stationery and envelopes at a cost of $197.00.

·   Board needs to review, edit and adopt the Member List Serve Access policy and guidelines (to be documented by John Hightower).

·   ICE: The 5-participant minimum for the ASTD International Conference has been reached. National member participants will receive the discounted fee of $750, in lieu of the original fee of $1200.

·   John took an action item to transfer the chapter’s registered agent to himself.

·   Chapter use of credit cards for monthly meetings was tabled as Old Business for future discussion. Options for handling were discussed. The recommendation, including annual cost and changes to processing, will be drafted for board review. Chapter event pricing will also need to be considered prior to implementing this policy.

·   2007 Chapter Goals will be published by Amy Heard

·   John assumed an action item to download the risk management assessment from the ASTD website for review.

·   Future board meetings will be held monthly at Adtran on the second Thursday, starting at 7:30 a.m.

Respectfully submitted by:

Marsha Dollarhide

Secretary