North Alabama Chapter of ASTD, Inc.
DRAFT Board Meeting Minutes
March 08, 2007
The board met at the Adtran, Inc. located in Research Park. The following board representatives were present: Amy Heard (President), Marsha Dollarhide (Secretary), Dianne Johnson (Communications Chair) and Mike Crossley (Membership Chair).
Call to Order
Amy called the meeting to order. The March board meeting minutes were routed electronically.
Treasurer’s Report
No report.
Please review the draft chapter budget previously distributed by John Hightower via email. John will provide an updated version for review at the next board meeting.
Committee Reports
Membership: Mike Crossley reported the current ASTD membership list was distributed to all board members during the week of March 01.
Current membership consists of: - 51 local chapter members
- 21 national and local members
Mike will work with Gloria Stover in a side meeting to address any list variances.
Amy asked Mike to bring a New Member Brochure to the next board meeting for review.
Communications: Dianne Johnson will assume email communications from John Hightower. Dianne will contact John regarding access to the chapter list serve.
Reminder postcards are due for mailing on Thursday, 22 March. The following actions items were assigned:
Action Responsibility Status
1. Provide a link to the chapter email list serve available on our website; forward access information to Dianne |
John |
100% |
2. Provide contact and scheduling information for meeting notices in the Huntsville Times to Dianne |
Marsha |
100% Complete |
3. Convert back issues of our chapter newsletter to pdf format and forward to John for website posting |
Marsha |
100% Complete |
4. Check availability of new chapter logo on the national ASTD website; if new logo is unavailable via website, omit from the reminder mailing for February |
Dianne |
100% Complete |
5. Send an email to John requesting the new ASTD logo |
Dianne |
|
Programs: Following are the programs as planned:
Month |
Program/Speaker |
Location |
March |
Roundtable Discussion: Handling Difficult Learners |
TBD |
April |
Lucy Gardner: “Diversity Sensitivity” |
TBD |
Melodie accepted an action to ensure all presenters are aware of the chapter Presenter Guidelines, available on the chapter website.
Board members discussed lessons learned from the February meeting, primarily focused on check-in, serving and speaker timing.
In February, Amy presented Bob Pike as a potential motivational Guest Speaker for our chapter. She and Gloria spoke directly with Mr. Pike at the ASTD Leaders’ Conference. As founder and Chairman of the Bob Pike Group and Creative Training Techniques International, Inc., Bob leads session over 150 days per year on topics such as leadership, attitude, motivation, decision making, communication and personal and organizational effectiveness. Bob has been a member of ASTD since 1972, serving on the National Conference Design Committee and the ASTD National Board of Directors. If possible to combine an ASTD event with another consulting endeavor in the area, Bob’s fees will be nominal to the chapter.
Amy will forward the contact information to Melodie for further exploration. Marsha mentioned possibly combining his visit with Ms. Johnson of the New York Times for a half-day workshop as a chapter event.
Member Relations: No report.
Issue: A survey for the February meeting needs to be conducted to secure participant feedback.
Old Business
· John took an action item to transfer the chapter’s registered agent to himself.
· Chapter use of credit cards for monthly meetings was tabled as Old Business for future discussion. The proposal, including annual cost and changes to processing, will be drafted for board review. Chapter event pricing will also need to be considered prior to implementing this policy.
· 2007 Chapter Goals will be published by Amy Heard
· ICE: The 5-participant minimum for the ASTD International Conference was not reached, with 4 committed to date. National member participants will receive the discounted fee of $750, in lieu of the original fee of $1200.
· Board needs to review, edit and adopt the Member List Serve Access policy and guidelines (to be documented by John Hightower).
· John assumed an action item to download the risk management assessment from the ASTD website for review.
New Business Discussion
· Amy polled the attendees regarding changing the regular meeting date for chapter board meetings. Those in attendance reached consensus to continue board meetings on the second Thursday of each month during noon. The next board meeting is scheduled for 12 April.
Respectfully submitted by:
Marsha Dollarhide
Secretary