North Alabama Chapter of ASTD, Inc.

Minutes of Board Meeting

September 14, 2006

            The board meet at the ADTRAN building at 901 Explorer Boulevard. The following persons were present: Gloria Stover (president), John Hightower (treasurer), Cindy Dodd (membership chair), and Marsha Dollarhide (communications chair).

            The minutes from the July 12, 2006, meeting were not approved. John was to rewrite them and resubmit them for the next meeting. There was no meeting during August. However, using e-mail, the board members did exchange information about various subjects.

            John presented a treasurer’s report for both July and August. Both reports were accepted.

            Cindy reports that the chapter had 51 local-only members and 17 national and local members for a total of 68 members. She indicated that there was 27 corporate members.

            The board discussed a problem with the September chapter meeting. The scheduled presenter had to back out at the last minute. The board agreed that doing a round-table discussion of how to handle problem participants would be a good subject.

            Gloria indicated that SHRM and the other potential participants for the December meeting had come to the conclusion that they were not going to be able to hold a joint meeting with a special speaker. The board reached consensus that it would be a good idea to do another Christmas program at the Center for Technology and invite SHRM to participate with us.

            The board reviewed the evaluations from the August meeting.

            Gloria reported that she and Amy were going to attend the Sparkman High School job fair on September 28, 2006.

            The board approved the following slate of officers for 2007:

                        President Elect: Georgia Wertman

                        Secretary:       Marsha Dollarhide

                        Treasurer:       John Hightower

                        Member at large: Nancy Hodges

            Chairs of committees are not on the slate because they are appointed by the president.

            The board noted that the ASTD leadership conference was coming up October 27 and 28.

            Since it required no payment, the board approved having the chapter listed in the International Directory of Professional Associations (IDPA).

            Gloria indicated that the deadline for transition to the new ASTD chapter logo was January 2007.

            The board agreed to put a link the to the ASTD buyer’s guide on the chapter web site.

            The board agreed not to do anything special for Employee Learning Week in December.

            The board discussed amending the draft bylaws to provide for an amendment process. John’s suggested revision was adopted and will be posted on the web site. The amendment provides for a number of ways to amend the bylaws, including the board being able to amend the bylaws after notice given to the membership. The board will vote on the proposed bylaws during the October board meeting. Under Alabama law, the board has the authority to change the bylaws, unless the bylaws provide otherwise.

            The board briefly discussed modifications to the chapter’s method of sending out e-mail messages. John was to explore the cost of adding a way to distribute to members only and to “cherry pick” members to receive messages (for example, the link to Survey Monkey to complete a chpater meeting evaluation could be sent this way).

            The next board meeting was confirmed to be October 12 from 11:30 a.m. to 12:30 p.m. at ADTRAN.