In Attendance: M. Hubbard, L. King-Taylor, J. Hightower, C. Lord, R. Asta, D. Trumbull, G. Stover

Secretary’s minutes: approved

• John Hightower distributed the 2003 financial report and audit
• Carolyn Lord brought up the need for outside audit
• John distributed the January financial statement
• John distributed Income and Expenses report from chapter meeting
• A recommendation was made that if someone continued to reserve a meal and di not show,the treasurer could make the decision to whether that person should be billed
• John made the recommendation to increase the luch fee to $13.00 for members and $17.00 for non-members
• Carolyn recommended tat we put this price increase before the members
• John would like to pay the phone bill ahead by 3 months in order to cut down on the late fees. Approved.
• John presented the proposed 2004 budget
• Recommendation to increase the 2004 budget in the area of National ASTA membership to $200. Approved
• Carolyn recommended adding leadership training category of $1,000 to the estimated expenses and eliminating the not assigned expense of $844
• John recommended that we accept the budget as tentative without Carolyn’s recommendations and continue work on the recommendations at a later date. Approved.

• Gloria distributed the member list
• 3 renewals reports in January
• Lori recommended that a follow-up e-mail be sent after the renewal notice is mailed

• 3 month forecast distributed
• Lori recommended a program on Network Etiquette
• Nancy will check into having coffee, water, tea, and hot water available during the ROI meeting
• ROI meeting charges will be $30 members and their guests and $35 for non-members

• John expresses appreciation to Ronda for updated look to the website

• Meka asked about what our rates were for students,s eniors or corporate members. There are no student or senior discounted rates. The corporate rate is $106
• Meka inquired about the need for liability insurance. Carolyn has checked on this issues and no insurance is needed
• Meka to send risk assessment to John for completion
• Meka inquired about the 2003 plan. Carolyn informed here that something was put together in December and was in her annual report
• The Annual Report is currently not published. We will publish this on the website.

The board members then reviewed the evaluation of our last speaker, James Foster, evaluation.

Lunch needs to be served by 11:40. Nancy to discuss with hotel.

Lori inquired about obtaining membership list for advertising purposes. John suggested a fee of $30. Approved

Next board meeting, Tuesday, March 2 at LFS&P

Adjourned at 1:00 PM

Respectfully Submitted,

Lori King-Taylor, President Elect