September 2, 2003

Location: Lanier, Ford Shaver and Payne offices

Attendees: J. Hightower, C. Lord, W. Cantrell, M. Hubbard

Minutes: Reviewed and approved for July. No formal August meeting was held. An email meeting was conducted by board members.

Treasurers Report:

• Treasurer’s report was not submitted by Ronda Asta and presented by Carolyn/John in her absence. $144.00 in membership dues noted. Treasury report accepted.

• A summary of evaluations for last month’s program will be sent to speaker Barbara Dowdel by Brenda Knox.
• New agenda for monthly meetings was discussed and agreed upon:

11:30 a.m. Registration

11:35 a.m. Begin eating (led by board members)

11:50 a.m. Introductions/Announcements

12:10 p.m. Speaker begins

12:50 p.m. Wrap up and closing

• Board members to help people begin eating and going through buffet lines as soon as possible to allow more speaker time
• Discussed limiting "introductions" on days where there are greater numbers in attendance. Perhaps do round table intros only or job announcements only on those days
• Encourage people to network regarding job opportunities AFTER the speaker is completed
• Perhaps draw a business card each month for a free meeting the following month
• Have 3x5 cards available on tables for people to exchange job opportunity information after the meeting
• Do more to thank speakers and make more "upcoming events" announcements at the close of each meeting
• President will be the official time keeper at monthly meetings

Membership:

• Discussions were held regarding next year’s board and the possible need for a "database committee member" separate from the Membership Chair who could sit on the board. The database is key to maintaining records and keeping good address and dates for renewals. John Hightower would be willing to maintain the database as a committee function.
• Wendy Cantrell’s National membership fee is due. She needs Ronda to cut check to ASTD in the amount of $100.00 and mail to Wendy so that she can submit.

Coordination of Newsletter Publication/ Website:

• John is working with Jerry about the on-line distribution list. Jerry will need passwords to access the website. Board members should expect a few "trial" emails while process is in the works.
• Discussion about possibility approaching Corporate University at Huntsville Hospital about contracting the newsletter copy costs and mailing next year would continue with HH in exchange for 5 corporate memberships. Carolyn has indicated interest in newsletter editing only.

New Business:

Wendy Cantrell, Secretary 9/2003