North Alabama Chapter of ASTD

Board Meeting

May 14, 2003

 

 

Location:            Lanier, Ford, Shaffer, & Payne

Attendees:        J. Hightower, C. Lord, W. Cantrell, R. Asta

 

Minutes             Reviewed and Approved

 

Treasurers Report

Ø       Monthly Income =                       $ 399.00

Ø       Monthly Expense =            $ 149.25

The current checkbook balance is $2667.46

 

Programs

Ø  No formal report – discussed past recommendations for good programs.  It was agreed by board that

          more lead time and better advertising were key to improving our turnout.  Brenda should get us more

         “pre-program info” regarding each program/speakers for our newsletter.

Ø  Carolyn will try and get advertising lined up with Shelly at Times for this month

 

Membership

Ø                1 new member (Debbie Trumbell) 

 

Coordination of Newsletter Publication/ Website

Ø                Carolyn, John and Wendy prepared newsletter labeling.  Wendy took back to HH to go in afternoon mail on 5/14/03

Ø                Discussions were held regarding further purging of our database to de-select out of towners, non-attendees, etc… It was decided that we would put a “this is your last newsletter” sticker on next month’s labels to encourage those who wish to continue receiving newsletter to followup with the chapter.

 

Old Business

Ø                Signature Card – Carolyn Lord, Meka Hubbard, Wendy Cantrell, Ronda Asta and John Hightower signed the signature card at Colonial Bank on Friday, May 9, 2003. 

Ø                Membership Drive – the membership drive was discussed at length.  Ideas included encouraging members to each contact companies and training organizations for “invite a professional” day for this September or October.  A “TOTE REMOTE” has been acquired to use as a door prize and will be used as a part of the membership drive.  Both members and guests will eat for member price at this meeting.

Ø                Member Survey – Carolyn delivered 110 self-addressed envelopes to be used in member survey.  Lori King-Taylor will coordinate.  John was given $74.00 to cover postage costs.

 

New Business

Ø                Gadget – TOTE REMOTE will be used in conjunction with membership drive this fall

Ø                Calhoun Request – it was agreed that our mailing labels would be sold to Calhoun for the price of $35.00 – contingent upon no re-selling or scanning

 

Outstanding Action Items

Ø  Ronda – send monthly treasury report and year to date report to board

Ø  Brenda – get more pre-program information on topics and speakers for newsletter each month

            Investigate an “alternative meeting site” for outdoors for this fall.

Ø  Lori – work with John on getting the member survey distributed and mailed (return envelopes and

postage already covered)

Ø  Carolyn – talk to Shelly at TIMES regarding advertising; check voice mail for next meeting in Ronda’s

absence

Ø  Wendy – mail newsletters and send minutes; cover desk at next meeting in Ronda’s absence

 

Next Board Meeting

The next board meeting will be June 3rd at 11:30 a.m. in the offices of Lanier, Ford, Shaver and Payne.